storage
Required
Add a data source
Connect your first source, e.g. OneDrive, SharePoint, Google Drive or a database. Without a source, Viaz has nothing to scan.
All your data
and AI under control.
Viaz shows what data your organization holds, where it lives, who can access it and what should be done with it. In one view — for compliance, security, IT and the board.
Chosen by the regulated sector
BankingInsuranceLeasingFintechHealthcareEnergyPublic sector
Viaz
DATA SECURITY PLATFORM
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notifications
JN
space_dashboardDashboard
rocket_launchGetting started
storageSources
folder_openData catalog
content_copyDuplicates
folder_sharedScanningexpand_more
historyRetentionexpand_more
smart_toyAI Controlexpand_more
groupAdministrationexpand_more
settingsApplication settings
Viaz
Getting started
Set up the system step by step: add a source, run a scan and see what Viaz knows about your data.
0 of 6 steps completed0%
Sources
TypeName
No data
Advanced
«‹1›»
Scanning
No data
Advanced
«‹1›»
Retention data
File nameSourceScan numberDocument typeStatusData deletion due date
Contract_Kowalski_2024.docx
SharePoint HR
SCAN-2026-001
PESEL NUMBERS
To delete
2026-03-14schedule119 days overdue
Payroll_2019.xlsx
SharePoint HR
SCAN-2026-001
IBAN NUMBERS
Expiring soon
2026-07-28schedule17 days left
Recruitment_CV_Nowak.pdf
SharePoint HR
SCAN-2026-001
NAMES AND SURNAMES
Active
2028-01-15schedule553 days left
Advanced
«‹1›»
Duplicates
content_copy
Duplicate groups
0
file_copy
Files in duplicates
0
storage
Wasted space
4.2 GB
chevron_right
PDF
Framework_agreement_2024.pdf
4 copies
Wasted space:3.6 MB
Total size:4.8 MB
chevron_right
XLSX
Payroll_2019.xlsx
3 copies
Wasted space:5.1 MB
Total size:7.6 MB
chevron_right
DOCX
Contract_Kowalski_2024.docx
2 copies
Wasted space:1.2 MB
Total size:2.4 MB
Advanced
«‹1›»
Dashboard
Overview of data health and risk across the organization
Data calculated live
Files analyzed
0
0 B
Files containing personal data
0
0 B
PESEL, ID documents, medical data
0
0 B
Retention period exceeded
0
0 B
Public or organization-wide access
0
0 B
Duplicates
0
0 B
Governance score
0
/100
trending_up
+4vs previous month
Data older than 5 years0 files0 B
Data older than 10 years0 files0 B
Data past retention0 files0 B
Unchanged for over 5 years0 files0 B
Unchanged for over 10 years0 files0 B
Detected document types TOP 6
Invoices0
Banking0
Contracts0
HR & employees0
Sales0
Medical records0
High risk
0
Files requiring immediate action
Medium risk
0
Files to review
Low risk
0
Files compliant with policy
Risk by source
OneDrive
SharePoint
Google Drive
Outlook
Databases
High
Medium
Low
Detected sensitive data TOP 6
PESEL23 108 (38%)
Full name14 594 (24%)
ID document7 297 (12%)
NIP5 473 (9%)
Account number4 865 (8%)
Postal code3 040 (5%)
1Review
chevron_right
2Decision
chevron_right
3Execution
link_off
0
Exposed files
lock_open
0
Broad access
schedule
0
Past retention
Files requiring action
All
Exposed
Broad access
Retention
| File | Issue | Recommendation | Action |
|---|---|---|---|
| CV_candidates_2019.zipSharePoint HR | Public link | Remove link | |
| Contract_Kowalski_2024.docxOneDrive | Broad access | Restrict access | |
| Sales_report_Q2.xlsxSharePoint | Broad access | Restrict access | |
| Invoices_2014_archiveShared drive | Past retention | Delete or archive |
19 426 files total
123
description
Monthly governance report
A full overview of scores, trends and compliance for the last 30 days.
shield
Data risk assessment
Analysis of exposure, detected PII and risk classification.
gavel
Retention compliance
Policy compliance, expired files, legal holds.
Export
Categories
All12
Microsoft 3654
Google2
Azure3
Databases3
Add a new source
Choose the type of data source to scan
searchSearch sources...
drive_folder_uploadSharePoint
Microsoft 365 sites and document libraries.
Microsoft 365cloudOneDrive
OneDrive drives of your organization’s users.
Microsoft 365cloud_circleGoogle Drive
Google Workspace shared drives.
GooglemailOutlook
Mailboxes and attachments.
Microsoft 365databaseDatabases
SQL Server, PostgreSQL, Oracle, MySQL.
Databasesmore_horiz+7 more
Blob Storage, Azure Files, network drives and more.
document_scanner
New scan
Configure scan parameters
1Name
2Sources
3Templates
4Elements
5Retention
Enter a unique identification number for this scan.
tag
Select the data sources to scan.
Incremental scan
Scans only files changed since the last scan
Available sources0Select all / Deselect all
drive_folder_upload
Microsoft 365
SharePoint HR
SharePoint
Choose the scan mode.
explorePreliminary scanRekomendowane
First discover what is in your data. The system groups documents and shows where sensitive data may be.
arrow_downward
shieldDeep scanAdvanced
Full analysis of every document. Ideal when you already know what data you are looking for.
Specify which types of personal data should be detected.
Choose a scan templateexpand_more
GDPR: personal data
Finance: invoices and contracts
HR: employee records
Elements to detect6Select all / Deselect all
PESEL
Full name
ID document
NIP
Account number
Medical data
Choose a retention policy that defines how long data will be kept.
Choose a retention policyexpand_more
Default retention policy
GDPR: 5 years
summarizeConfiguration summary
Scan number
SCAN-2026-001
Sources
1 selected
Elements to detect
6 selected
Scan mode
Preliminary scan
Mode
Full
Retention policy
Not selected
gavel
Apply hold (Legal Hold)
Contract_Kowalski_2024.docx
A hold (Legal Hold) prevents data deletion regardless of the retention period.
Leave empty for an indefinite hold
check_circle
descriptionContract_Kowalski_2024.docx
Your employees already use AI. The question is: with what data?
AI Control is a layer between company documents and AI tools. It lets through what is safe. It masks what is sensitive. It logs everything.
0
personal data reaches external AI models once AI Control is enabled
PII protection policies
filter_listFilters
addAdd policy
| Name | Endpoint | Applies to | Default action | Rules | Status | |
|---|---|---|---|---|---|---|
| Personal data protection | All endpoints | Everyone | Mask | 8 | Active | toggle_oneditdelete |
| Medical data | All endpoints | 1 group | Block | 4 | Active | toggle_oneditdelete |
| Company attachments | All endpoints | Everyone | Block | 6 | Active | toggle_oneditdelete |
| Financial data | All endpoints | Everyone | Mask | 5 | Active | toggle_oneditdelete |
| PESEL and NIP numbers | All endpoints | Everyone | Mask | 3 | Active | toggle_oneditdelete |
| Agreements and contracts | OpenAI gateway | 2 groups | Block | 7 | Active | toggle_oneditdelete |
| HR data | All endpoints | 1 group | Block | 4 | Active | toggle_oneditdelete |
| Source code | All endpoints | 1 group | Block | 2 | Inactive | toggle_offeditdelete |
| CRM customer data | All endpoints | Everyone | Mask | 6 | Active | toggle_oneditdelete |
123
Create policy ×
Policy name
e.g. Production data protection
Description
e.g. Policy masking personal data in GPT-4 queries
Linked endpoint
All endpoints
Default action
Log only
Active
Applies to
EveryoneGroups / Users
Attachments
All allowedBlock allRestricted
Blocked file types
.exe, .zip, application/x-msdownload
A comma-separated list of extensions or MIME types. Matching files will be blocked.
Recognized files (DSP scan)
Block files recognized as sensitive
We recognize the file among scanned ones by content hash. Select what to block.
Any file from the DSP catalog
File under a retention policy (including expired)
File under legal hold
File marked as high risk
PII type rules
Override the default action per PII type
Advanced
CancelAdd policy
AI Control: live preview
ChatGPT
Gemini
Claude
arrow_back
refresh
lockclaude.ai
shield
JK
✵Claude
edit_squareNew chat
chat_bubbleChats
folderProjects
✵How can I help you today?
progress_activityContract_Kowalski_2024.docx, Uploading...
add
Message Claude…
🛡️AI Shield active
🛡️
Viaz AI ShieldDATA SECURITY PLATFORM
● Protection active
44Checked
3Masked
4Blocked
9Detected PII
🛡️Viaz AI Shield
Sending blocked
File under legal hold. The document was marked as protected by the Viaz administrator.
descriptionContract_Kowalski_2024.docx
AI Control audit log
filter_listFilters
| Time | User | Surface | Source | Status | Detected PII | |
|---|---|---|---|---|---|---|
| 13.07 09:41 | j.nowak | web-chatgpt | Extension | Masked | 3 | visibility |
| 13.07 09:36 | a.wiśniewska | web-claude | Extension | Passed | - | visibility |
| 13.07 09:31 | m.kaczmarek | web-chatgpt | Extension | Blocked | 2 | visibility |
| 13.07 09:24 | j.nowak | web-gemini | Proxy | Passed | - | visibility |
| 13.07 09:18 | k.lewandowski | web-chatgpt | Extension | Masked | 5 | visibility |
| 13.07 09:07 | a.wiśniewska | api | Proxy | Passed | - | visibility |
| 13.07 08:55 | p.zieliński | web-claude | Extension | Blocked | 1 | visibility |
| 13.07 08:32 | m.kaczmarek | web-gemini | Extension | Masked | 4 | visibility |
123
Audit log details ×
EndpointAll endpoints
StatusMasked
User / API keyj.nowak
LLM modelgpt-4o
Processing (ms)342 ms
Time13.07.2026 09:41:07
Request path
/backend-api/conversationIP address10.12.4.87
Surfaceweb-chatgpt
SourceExtension
Detected PII
POLISH_NAME
Jan KowalskiPESEL
85042512345PL_BANK_ACCOUNT
PL61 1090 1014 0000 0712Prompt content
Summarize the lease agreement for client Jan Kowalski, PESEL 85042512345, account PL61 1090 1014 0000 0712
Classifies. Organizes. Secures AI.
Finally see what your company actually processes.
Viaz searches repositories, drives, archives and mailboxes, identifies data in documents and organizes it into a single catalog.
Detects data
ML classification recognizes PESEL, NIP, ID documents, medical and financial data. It also reads scans and images thanks to OCR.
More about detection →Detects duplicates
Finds duplicate documents and their copies across many locations. You reclaim space and order.
More about duplicates →Automates retention
Detects documents past their retention period and suggests an action, with a legal basis and audit trail.
More about retention →24h
from connecting sources to the first scan results
Detected document types
| Document type | File count |
|---|---|
| Invoices | 42 806 |
| Banking | 19 036 |
| Contracts | 8 758 |
| HR & employees | 8 092 |
| Sales | 7 307 |
Scanning active 7 data sources
Duplicates
content_copyDuplicate groups18 493
file_copyFiles in duplicates51 208
storageWasted space96.4 GB
| File name | File count | Sources | Wasted space |
|---|---|---|---|
| Framework_agreement_2019.pdf | 14 copies | SharePoint, OneDrive, shared drive | 1.8 GB |
| Pricelist_2024_final_v3.xlsx | 9 copies | 3 sources | 240 MB |
| Work_regulations.docx | 7 copies | SharePoint, shared drive | 86 MB |
Data retention
| File name | Document type | Deletion due | Status |
|---|---|---|---|
| FV_2014_0231.pdf32 days overdue | Invoice | 31.12.2019 | To delete |
| Lease_2016.pdf14 days overdue | Contract | 01.03.2026 | To delete |
| Recruitment_CV_074.docxin 79 days | HR & employees | 30.09.2026 | Expiring soon |
| Court_case_2021.pdfon hold | Contract | no due date | On hold |
Access broader than it should be? Not anymore.
Some documents are visible to the entire organization or shared outside the company. Viaz shows this and recommends narrowing.
Permissions map
Who has access to which documents, which are shared publicly and which outside the company.
More about access →Narrowing recommendations
Concrete suggestions: which shares to revoke, which groups to narrow access to.
More about recommendations →Audit in days, not weeks
Instead of a manual permissions review, a ready report with a full audit trail.
More about audits →75 536
files with public access detected in a sample deployment
Files requiring action
link_offExposed files312
lock_openBroad access75 536
schedulePast retention17 706
| File | Issue | Recommendation |
|---|---|---|
| Financial_results_Q4.xlsxSharePoint / Board | Public link | Remove link |
| Payroll_2026.pdfShared drive / HR | Broad access | Restrict access |
| FV_2015_0088.pdfShared drive / Accounting | Past retention | Delete or archive |
Narrowing recommendations
| Resource | Now | After change | Action |
|---|---|---|---|
| Shared drive / Finance | entire organization (1 412) | Finance group (38) | Apply |
| 41 external links7 files with PESEL in content | active after 90 days | revoked | Apply |
| SharePoint / Board / results | 214 people | Board group (9) | Apply |
Reports
Monthly governance report
A full overview of scores, trends and compliance for the last 30 days.
Data risk assessment
Analysis of exposure, detected PII and risk classification.
Retention compliance
Policy compliance, expired files, legal holds.
Safe AI is AI that does not see PII.
AI Control decides what can be shown to AI tools, masks sensitive data on the fly and logs every prompt.
Controls data for AI
What can be safely shared with AI and what needs masking before it leaves the company.
More about AI Control →Audits AI prompts
A log of queries to models and the data that reached them. A full audit trail.
More about prompt auditing →Policies per department and tool
Different rules for HR, different for sales. Different for local models, different for external ones.
More about policies →68%
of companies have no data policy for AI. Yours can have one and enforce it.
Intercepted prompt
Employee to AI tool
Draft a letter for client Jan Kowalski, PESEL 85042512345
Viaz to AI model
Draft a letter for client [POLISH_NAME_1], PESEL [PESEL_1]
Masked2 PII types detected and replaced on the fly
AI Control dashboard
forumQueries today1 284
shieldMasked312
blockBlocked47
| Time | User | Surface | Status | Detected PII |
|---|---|---|---|---|
| 09:41 | j.nowak | web-chatgpt | Masked | 3 |
| 09:36 | a.wiśniewska | web-claude | Passed | none |
| 09:31 | m.kaczmarek | web-chatgpt | Blocked | 2 |
PII protection policies
| Name | Applies to | Default action | Attachments | Status |
|---|---|---|---|---|
| HR department | 1 group | Block | all blocked | Active |
| Sales | 1 group | Mask | deny list | Active |
| Everyone else | Everyone | Monitor | dozwolone | Active |
From detection to decision. With a full audit.
Viaz suggests concrete actions: which documents to delete, where to narrow access, which shares to revoke.
Approval workflow
Compliance, IT and audit approve actions in one shared view.
More about workflow →DSR in one view
Data subject requests: locating documents, fulfillment, SLA tracking.
More about DSR →Reversible actions
Soft delete and recovery. Export of the full audit trail and a ready report for the regulator.
More about auditing →17 706
files past the retention period flagged for deletion in a sample deployment
Recommendations to approve
| Recommendation | Scope | Approved by | Status |
|---|---|---|---|
| Delete files past retention17 706 files, 5.7 GB | no legal basis | Compliance | Pending |
| Restrict public access75 536 files, 116.6 GB | to HR and Finance groups | IT | Pending |
| Revoke external links41 active links | after 90 days | Audyt | Approved |
Data catalog
searchJan Kowalski
| File name | Source | PII | PII types |
|---|---|---|---|
| Lease_JK_2022.pdf | SharePoint / Contracts | 4 | PESEL |
| Complaint_2023_114.eml | Mailbox biuro@ | 2 | POLISH_NAME |
| Invoice_FV_2023_0871.pdf | Shared drive / Accounting | 3 | PL_BANK_ACCOUNT |
Audit log
| Date and time | Action type | Resource type | Status | Reversible |
|---|---|---|---|---|
| 13.07 09:12 | File deletion | 17 706 files | Deleted | Restore |
| 12.07 16:40 | Access narrowing | Shared drive / HR | Narrowed | Undo |
| 11.07 11:05 | DSR fulfillment | 23 documents | Done | record |
Built for the regulated sector.
24h
from connecting sources to the first results
100%
of data stays in your infrastructure: on-prem, private cloud, hybrid
30-40%
of documents in companies are duplicates that Viaz helps organize
0
personal data reaches external AI models with AI Control enabled
GDPR compliance
NIS2 ready
ISO 27001
AES-256 at-rest / TLS 1.3 in-transit
RBAC, SSO (SAML / OIDC), MFA
Regular penetration tests
Proprietary AI model, ML classification
Reversible actions (soft delete, recovery)
Ready report for the regulator
Questions we hear most often.
The most common questions from compliance, security, IT and the board. Do not see yours? Ask it during the demo.
We deploy Viaz on-premise, in a private cloud or hybrid, in line with your architecture. Data and classification results stay in the client’s infrastructure. Classification runs on a proprietary AI model, without sending documents to external services.
You will see the first scan results within 24 hours of connecting your sources. Full deployment depends on the number of sources and data volume, typically from a few days to a few weeks.
File repositories, shared drives, private clouds, databases, mailboxes and archives. Viaz also reads scans and images thanks to built-in OCR.
Viaz supports meeting GDPR obligations (data register, retention, DSR, access minimization) and NIS2 readiness. Every action has a full audit trail and a ready report for the regulator.
Yes. Viaz was built for banking, insurance, leasing and fintech, where compliance and security requirements are the highest. Its architecture and processes are tailored to audits in this sector.
Pricing depends on the number of sources, data volume and selected modules. The modular design lets you start with one layer and expand the scope. We will share details during the demo.
A 30-minute demo, no obligations
Ready to see how Viaz works in your organization?
We will run the demo on your sample data or on an anonymized sample from your industry, if you would rather not share your own.
Thank you, your inquiry is on its way.
We will get back to you at the address provided within one business day.